Back Up Your Files!

Scanning photos and digitizing film and video is only the first step in making sure future generations have access to your family’s history. After transferring your analog media to digital, it’s important to start the backup process immediately.  A robust backup method is to follow the trusted 3-2-1 ­­guidelines. Keep 3 copies, on 2 different mediums, with 1 backup off site.

3 Copies:  At Charter Oak Scanning, we typically return your digitized media on a USB flash drive. We recommend copying your photos and videos from the flash drive to your computer as soon as you can. If you lose data on your computer, you can always restore your family memories from the flash drive.  Doing so will mean that you still have only 2 copies, so you’ll still need to make at least one more back up, on a different type of media.

2 Mediums: Hard drives, solid state drives, flash drives, tape drives, cloud drives are storage mediums each offering their own set of advantages and disadvantages. To mitigate the downside of each storage method, choose at least two different types of storage. This hedges your chances against losing your data to obsolete formats.

1 Off-Site: The last step in ensuring complete data redundancy is making sure you can recover your data after a major disaster such as fire or flood.  Cloud storage is one way to make your data accessible from anywhere. However, if your cloud storage provider goes out of business your data will be gone with them. In one instance, the cloud storage provider megaupload.com had its servers seized by the US government, making all users’ legitimate backups inaccessible.   Another option is leaving a hard drive with your backup with a trusted family member or bank.

  • One copy on your computer hard drive.
  • One copy on a portable hard drive/flash drive.
  • One copy on cloud storage, or on an external hard drive in a safety deposit box.

As always, please call us at Charter Oak Scanning at 860-495-0005 if you have any questions!